Skip to content
client story

How Reach3 Helped Creative Artists Agency (CAA) Turn Live Fan Reactions into Real-Time Proof of Impact

Meta Image-2 image 316

Background

Creative Artists Agency manages billions in brand partnerships across sports, entertainment and culture, where experiential activations play a growing role in how brands show up and connect with audiences. But as investment in experiences has grown, so has pressure to prove their impact.

Challenge and Objectives

Challenge and Objectives

Experiential marketing creates some of the strongest emotional connections with consumers. It is also one of the hardest areas to measure in a meaningful way. CAA’s team was running a major Super Bowl fan zone activation for a healthcare client and needed to understand:

Whether the experience felt engaging, unique and on-brand

What elements were working in the moment

How to optimize future activations, including an upcoming World Cup execution

Traditional research approaches were not built for this, as brands would sometimes have to wait months after an event to get any sort of data or recap.

That delay limits usefulness, and loses the “cultural fluency” from moment to moment.

CAA needed a way to capture what people were actually experiencing, while they were still in it.

 

Notable Wins

325 Real-Time Responses

Captured hundreds of in-the-moment live responses from Super Bowl fan zone attendees in just two days.

Live Stakeholder Visibility

Shared activation performance metrics with leadership while the event was still underway.

Experience-Led Measurement

Delivered emotional and cultural insight in context through conversational, mobile-first research.

The Solution

CAA partnered with Reach3 Insights to deploy the Brand Experience Predictor (BXP), a purpose-built approach for measuring experiential marketing as it unfolds. BXP moves beyond post-event recall and media proxies by capturing three critical layers of impact:

  • In-the-moment experience

  • Intent to share

  • Intent to purchase and brand impact

At the core of BXP is a conversational, mobile-first approach that meets people where the experience is happening. Using QR codes placed throughout the activation, attendees were invited to share feedback in real time through short, engaging interactions on their phones. Instead of static surveys, participants responded in a chat-based format, with the ability to submit video reactions and capture what stood out to them.

In just two days, 325 attendees were surveyed during the event itself, with results updating in real time. “On the second day… while the CMO was doing a walkthrough of the event, [we could] give some stats real time on how it was doing.”

The experience was designed so that the surveys felt natural and unobtrusive, not like a tedious test interrupting the moment. Because responses were captured in context, the data reflected emotional reactions, cultural relevance and immediacy in a way recall-based methods cannot.

The Results

Outcomes-4
Outcomes-4

The Results

Insight while the experience was still live: CAA was able to report performance metrics to stakeholders during the activation, not weeks later.

Clear read on engagement and shareability: These metrics were not standalone. They were rolled into one BXP score to enable benchmarking.

  • 76% found the activation engaging
  • 75% intended to share the experience
  • 98% described it as unique

Immediate optimization signals: Because feedback was tied to specific moments and elements within the activation, CAA could see exactly what was driving engagement - helping shape how future experiences would be designed and prioritized.

Integration into broader measurement strategy: The data did not sit in isolation. It was incorporated into CAA’s wider dashboards, helping connect experiential performance to overall brand and partnership impact.

The Impact

This shifted how CAA approaches experiential measurement. Instead of waiting on post-event recaps, the team could bring credible, real-time insight into conversations with stakeholders, connect performance to clear objectives and carry learnings forward into future activations with confidence.

Ryanne Miller Headsho

Ryanne Miller

Senior Director, Insights and Analytics, Creative Artists Agency

[With Reach3 as a partner], we’re not just going into things based on vibes. We actually have some metrics and measurements in place, as well as measuring the outcomes after the events... And that’s really the power of it… having that ability to understand what’s happening and to iterate for optimization.

You may also like

image (9)

McCormick

McCormick evolved its insight community to better connect with consumers around the world.

Coca-Cola

Coca-Cola

Coca-Cola identified that 1 in 3 people purchased more Coca-Cola products after participating in an experiential activation.

Kimberly-Clark

Kimberly-Clark

Kimberly-Clark optimized e-commerce conversation to drive a 20% increase in sales using conversational methods. 

Get deeper insights with conversational research.

Request a call with Reach3's industry experts to learn how.